Job Title: Accounts Assistant / Credit Controller
Location: Stourbridge
Salary: Dependant on experience
Job type: Permanent, Part time
The organisation is a modern specialist firm of solicitors which can trace its origins in Stourbridge back to 1830. The firm has expanded both organically and through amalgamation and in 2009 2 long-established firms merged to create the firm they are today.
They are currently looking to recruit an experienced Accounts Assistant / Credit Controller to join their team on a part time basis.
Key Responsibilities:
- Ensure the confidentiality and security of all practice and client documentation and information
- Ensure that outstanding client care is given at all times
- Utilise the Firm’s case management system to best effect
- Comply with the Firm’s various policies and procedures contained in the office manual
- Ensure that debts are paid in a timely manner
- Chase overdue invoices by telephone, email & letter within agreed timescales
- Maintain accurate records of all chasing activity
- Regular discussions with Fee Earners to ensure all relevant debts are managed as necessary
- Identify changes in payment patterns and propose action to avert indebtedness
- Handle disputed bills and negotiate to bring payment within the agreed terms on advice from fee earners
- Respond promptly and completely to both client and internal enquiries
- Transfer files to the Debt Recovery Department
- Providing ad-hoc reporting as and when requested
- Check client ID
- File client ID
- Checking new files report and completing ID spreadsheet
- Checking signing in sheets to ensure records are correct
- Check and record staff holidays
- Raising invoices for car parking space rental
- Act as holiday/sickness cover for the Accounts Manager (full time hours) as follows:
- Input bills
- Deal with card payments
- Deal with money market transfers
- Process and input cheques in
- Process cheques out
- Input and process client to office transfers
- Input and process office to nominal transfers
- Check internet banking
- Input and send telegraphic transfers
- Deal with the daily banking
- Give out petty cash
- Other general duties from time to time to include:
- Organise office occasions as and when required including purchasing and decorating Christmas tree
- Post time sheets when required
- Any other duties that are reasonably asked of you by the partners
Essential Requirements
- Familiar with accounts procedures, client ledgers, disbursements and office accounts
- Possess a good understanding of Word and Excel
- Ability to deal with clients at all levels
- Ability to manage & prioritise different duties
The successful Candidate will have/ be:
- Good keyboard skills and competence of Word, Excel and Outlook are required
- High standard of numeracy and accuracy with attention to detail
- A team player with a flexible approach and a willingness to learn
- Outgoing and confident personality who is able to operate at all levels
- Strong organisational & time management skills
- Ability to recognise potential risks to the Firm
- Super organised
- Friendly and helpful
- Flexible and able to prioritise a changing to do list
- Detail oriented and accurate
- Trustworthy, discreet and reliable
- Self-motivated
- Articulate and a good communicator
- Good with English (verbally and written)
- Calm under pressure
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of: Accounts Clerk, Book Keeper, Finance Clerk, Finance Assistant may also be considered for this role.
